T Bar M Policies
Please read our policies listed below.
Cancellation and Refund Policy
- Full tuition is due March 1.
- Your tuition deposit is refundable until end of day March 1.
- Cancellations after March 1 will forfeit deposit and receive a refund of the remaining camp balance up to 30 days prior to your session start date.
Day Camp and Discover Camps:
- Full tuition is due April 1.
- Your tuition deposit is refundable until end of day April 1.
- Cancellations after April 1 will forfeit deposit up to 30 days prior to your session start date.
Summer Family Camps:
- Full tuition is due one month before your session.
- Your tuition deposit is refundable until end of day April 1.
- Cancellations after April 1 will forfeit $50 per adult (ages 13+) up to 30 days prior to your session start date.
- Non-refundable deposits will be used for our Gift a Camper fund or may be transferred to a Family Camp or Retreat within a year of the event. The remaining balance is refundable up to 30 days prior to event, or within 30 days, is forfeited or may be transferred to a Family Camp or Retreat within a year of the event.
- Within 30 Days: Registrations cancelling within 30 days of session start date will forfeit 50% of tuition. Registrations cancelling within 14 days of their session start date will forfeit entire tuition. Non-refundable deposits will be used for our Gift a Camper fund.
- If your group or organization is coming to T Bar M for a retreat please review our cancelation and payment policies regarding guest groups here.
Campers canceling due to illness, with doctor’s note, will receive their entire camp fee less deposit.
Absences & Withdrawals
T Bar M Directors reserve the right to dismiss any person whose influence and conduct becomes detrimental to the best interests of the program and/or event. No refunds will be made for dismissed persons or withdrawals. The only exception is for a withdrawal on Director’s or nurses orders, in which case we will prorate a refund based on the remaining days of the event.
We are a nonprofit organization and any forfeiture of deposits or fees will be put in our General Donation Fund.
Full tuition is expected on or before due date to guarantee a spot in that event. Payments can be made by check via mail or electronic check. Options can include convenient auto-payments which can also be set up online under your account.
Phone Calls/Personal Visits Policy
Campers are not allowed to receive or make any phone calls or have personal visits during the camp session. This includes birthdays and special events, so please advise your camper in advance.
Emergencies remain the exception to the rule. Please notify us if there is a problem.
Medication, prescription AND over-the-counter, cannot be given by the camp nurse unless these guidelines are followed.
When dropping off medicine with the nurse on Opening Day, please have all medicine in a zip lock bag labeled with your camper’s full name and instructions.
Prescription Medication: Must be in original container/package only. Must have pharmacy label with the physician instructions and camper’s name.
Medication Samples: Must be in original container/package only. Must have a physician prescription containing camper’s name for medication.
Inhalers & Nasal Sprays: Must be in original container/package with pharmacy label containing camper’s name OR you have a written physician prescription for medication that includes camper’s name.
Over-The-Counter, Homeopathic Remedies & Vitamins: Must be in original container/package only. Unless noted otherwise within your camper’s account or directly with the nurse, T Bar M medical staff may administer over the counter medications on an as needed basis. Camper allergies must be updated and correct on your camper’s health profile.
NO weekly pill boxes or loose medication. Nothing can be accepted unless it is in the original container/package.
Medication must be labeled with your camper’s name on the original container/package.
We will not accept or dispense any of the above items without following these guidelines. Thank you for following our medication policy to ensure the safety of all our campers.
Conditions of Registration – Assumption of Risk Policy
I, the undersigned, hereby give permission for myself and/or all minor children (Participant) included in this registration to participate in all camp activities, including, but not limited to, off campus activities. I, the undersigned on behalf of myself and the Participant, acknowledge that during the program activities, certain risks and dangers may occur. I, the undersigned on behalf of myself and the Participant, understand that Center for Christian Growth, Inc. dba T Bar M Camps and Retreats (T Bar M) activities range from mild to strenuous and, like all recreation, they include inherent and other risks and dangers which can cause loss or damage to personal property, physical or psychological damage and/or bodily injury such as sprains, breaks, cuts, bruises, emotional trauma, illnesses, exposure to a communicable disease such as COVID-19, Coronavirus, or similar contagion, and the possibility of serious injury or death. I, the undersigned on behalf of myself and the Participant, understand the activities and their risks. I, the undersigned, acknowledge that I, the undersigned on behalf of myself and the Participant will be able to ask questions of T Bar M staff regarding risks or dangers associated with T Bar M?s activities and environment (which may take place on the premises of T Bar M, a hosting church, or school). I, the undersigned on behalf of myself and the Participant, acknowledge that the Participant’s participation in any activity is voluntary and Participant may decline to participate in any activity. I, the undersigned, on behalf of myself and the Participant, acknowledge and assume all risks of participation in T Bar M activities, inherent and otherwise, and whether or not described above or in the materials provided by T Bar M. While participating, I, the undersigned on behalf of myself and the Participant, agree that the Participant must abide by all the policies and procedures set before them in order to maintain the utmost level of safety.
Conditions of Registration – Agreement of Release and Indemnity
Further, in consideration of the right to participate in T Bar M Activity, to the maximum extent allowed by law, I, the undersigned on behalf of myself and the Participant, release and agree not to bring any cause of action against Center for Christian Growth, Inc. dba T Bar M Camps and Retreats (T Bar M), its owners, directors, employees, associates, medical personnel, contractors or any related parties (the ?Released Parties?) for liability or claims of any nature, including loss or damage to property, personal injury, exposure to communicable disease, such as COVID-19, Coronavirus, or similar contagion or death, suffered by Participant in an any way related to Participant’s enrollment, participation in, or transportation related to a T Bar M Activity. In addition, I, the undersigned on behalf of myself and the Participant, agree to indemnify the Released Parties (that is defend them, including satisfaction of liabilities, costs and attorney’s fees) from claims brought by Participant, members of Participant’s family and any other person arising out of Participant’s participation in, or transportation related to a T Bar M Activity. The claims which are the subject of these agreements of release and indemnity include those arising from the negligence of any Released Parties, except not where caused by a gross negligence or willful misconduct of the Released Parties. The activities intended to be covered by this Agreement of Release and Indemnity include activities on or off T Bar M premises, including transportation to and from T Bar M activities and on the T Bar M Grounds or any premises utilized by T Bar M for any of its activities.
In the event I, the undersigned Guardian or Parent, cannot be reached in an emergency situation, I hereby give permission to the medical personnel selected by the Camp Director to care for, hospitalize, administer treatment, order injection, anesthesia or surgery for the Participant.
I, the undersigned Guardian or Parent of Participant, understand that while participating in normal camp activities I (and all members included in this registration) may be photographed/videotaped and that these photos/video footage may be used for any purposes forever.
Camper/Coach Contact Policy
The purpose of this policy is to protect your child, Coaches, and the reputation of Christ. All our Coaches are aware of the policy as it pertains to communications with campers outside of camp.
Obtain parent/guardian permission in writing so that all communication is clear and transparent.
Parents of all campers must approve any and all interactions with campers, including but not limited to: text, email, social network interactions, phone calls, personal visits and online gaming. No interaction should ever take place without the knowledge and approval of the camper’s parents or guardian.
If a camper requests to be a “friend” on Facebook or similar social networking sites like Instagram, Snapchat or online gaming sites, permission from parents should be granted before accepting these offers.
We suggest either writing campers via postcards or placing letters in envelopes addressed to parent and camper. Both ways parents can be aware of contents. Copy parents if you are emailing a camper. This rule applies to texting as well.
Current or former staff members should never be alone with a camper in an unobserved context or location. This is a policy which takes on even more importance outside of camp.
Current or former staff members should limit connections by gender. Current of former male staff members should not initiate or maintain contact with female campers. Current or former female staff members should not initiate or maintain contact with male campers. Dating relationships of any kind between staff members or volunteers and a camper are strictly prohibited.
If a family invites a current or former staff member to visit, these visits should never involve spending the night at the camper’s home.
Just like in camp, if a camper shares information that puts them or anyone else in danger, the parents of that child should be notified immediately. When in doubt, err on the side of caution, and contact a T Bar M Camp Director for counsel.
All communication should be God honoring and encouraging in content.
Personal Items Policy
Camp Staff reserves the right to search personal property.
Website Visitors: Like most website operators, T Bar M collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. T Bar M’s purpose in collecting non-personally identifying information is to better understand how T Bar M’s visitors use its website. From time to time, T Bar M may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website. T Bar M also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users and for users leaving comments on T Bar M’s blog posts. T Bar M only discloses logged in user and commenter IP addresses under the same circumstances that it uses and discloses personally-identifying information as described below.
Protection of Certain Personally-Identifying Information: T Bar M discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on T Bar M’s behalf or to provide services available at T Bar M’s website, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using T Bar M’s website, you consent to the transfer of such information to them. T Bar M will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors and affiliated organizations, as described above, T Bar M discloses potentially personally-identifying and personally-identifying information only in response to a subpoena, court order or other governmental request, or when T Bar M believes in good faith that disclosure is reasonably necessary to protect the property or rights of T Bar M, third parties or the public at large. If you are a registered user of tbarm.org and have supplied your email address, T Bar M may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with T Bar M and our products. We primarily use our blog to communicate this type of information, so we expect to keep this type of email to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. T Bar M takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information. Aggregated Statistics: T Bar M may collect statistics about the behavior of visitors to its website. T Bar M may display this information publicly or provide it to others. However, T Bar M does not disclose your personally-identifying information.
E-commerce: Those who engage in transactions with T Bar M – by purchasing T Bar M’s services or products, are asked to provide additional information, including as necessary the personal and financial information required to process those transactions. In each case, T Bar M collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with T Bar M. T Bar M does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.