Policies
Cancellation and Refund Policy
Overnight Camps
- Full tuition is due March 1.
- Your tuition deposit is refundable until end of day September 15.
- Cancellations after September 15 will forfeit the $200 deposit.
- Registrations cancelling within 30 days of their session start date will forfeit 50% of the tuition.
- Registrations cancelling within 14 days of their session start date will forfeit entire tuition.
Day Camp and Discover Camps
- Full tuition is due April 1.
- Your tuition deposit is refundable until end of day September 15.
- Cancellations after September 15 will forfeit the $100 deposit.
- Registrations cancelling within 30 days of their session start date will forfeit 50% of the tuition.
- Registrations cancelling within 14 days of their session start date will forfeit entire tuition.
Summer Family Camps
- Full tuition is due April 1.
- Your tuition deposit is refundable until end of day September 15.
- Cancellations after September 15 will forfeit the $100 deposit per person.
- Registrations cancelling within 30 days of their session start date will forfeit 50% of the tuition.
- Registrations cancelling within 14 days of their session start date will forfeit entire tuition.
Weekend Camps
Non-refundable deposits may be transferred to any of our camps within a year of the event. The remaining balance is refundable up to 30 days prior to event, or within 30 days, is forfeited or may be transferred to any of our camps within a year of the event. Registrations cancelling within 14 days of their session start date will forfeit entire tuition.
Guest Groups
If your group or organization is coming to T Bar M for a retreat, please review the conditions of your contract. If you have any questions regarding your contract, please contact our Retreat Director for clarifications.
Within 30 Days for All Camps
Within 30 Days: Registrations cancelling within 30 days of session start date will forfeit 50% of tuition. Registrations cancelling within 14 days of their session start date will forfeit entire tuition.
Illness
Campers cancelling due to illness, with doctor’s note, will receive their entire camp fee less deposit.
Absences and Withdrawals
T Bar M Directors reserve the right to dismiss any person whose influence and conduct becomes detrimental to the best interests of the program and/or event. No refunds will be made for dismissed campers or withdrawals. The only exception is for a withdrawal on doctor's orders, in which case we will prorate a refund based on the remaining days of camp. Campers will not be allowed to leave camp for any reason other than a camp emergency, unless signed out by a parent or emergency contact and only when preauthorized by a Camp Director. In the event of a family emergency requiring a camper’s early departure, T Bar M will work in good faith with the family regarding any applicable refund on a case-by-case basis.
Payment Policy
Full tuition is expected on or before due date to guarantee a spot in that event. Payments can be made online in your account via credit card or electronic check, or by check via mail. Options can include convenient auto-payments which can also be set up online under your account.
Phone Calls & Personal Visits
Medication Policy
Medication, prescription and over-the-counter, cannot be given by the camp nurse unless these guidelines are followed.
- When dropping off medicine with the nurse on Opening Day, please have all medicine in a zip lock bag labeled with your camper’s full name and instructions.
- Prescription medication must be in original container/package only. Must have pharmacy label with the physician instructions and camper’s name.
- Medication samples must be in original container/package only. Must have a physician prescription containing camper’s name for medication.
- Inhalers & nasal sprays must be in original container/package with pharmacy label containing camper’s name OR you have a written physician prescription for medication that includes camper’s name.
- Over-the-counter, homeopathic remedies & vitamins must be in original container/package only.
- NO weekly pill boxes or loose medication. Nothing can be accepted unless it is in the original container/package.
- Medication must be labeled with your camper’s name on the original container/package.
- No Exceptions
- We will not accept or dispense any of the above items without following these guidelines. Thank you for following our medication policy to ensure the safety of all our campers.
Photography and videography release
While participating in normal camp activities, participants may be photographed/videotaped and these photos/video footage may be used for promotional, educational, and ministry-related purposes by T Bar M. This consent may be revoked by written notice to T Bar M prior to the commencement of the Minor Participant’s camp session. T Bar M will not use the Minor Participant’s name or identifying information in conjunction with any photograph or video without separate written consent.
Gender Policy
As set forth in our Statement of Faith, we believe that God wonderfully and immutably creates each person as male or female, and these two distinct, complementary genders together reflect the image and nature of God. Based on this deeply held belief, we make summer camp assignments based on an individual’s biological sex at birth. We recognize this is a sensitive topic and would love the opportunity to talk further if you have concerns about your camper.
Camper & coach contact policy
The purpose of this policy is to protect your child, coaches, and the reputation of Christ. All our coaches are aware of the policy as it pertains to communications with campers outside of camp.
Coaches must obtain a parent or guardian's permission in writing prior to contacting a camper so that all communication is clear and transparent.
Parent or guardian approval is required for and all interactions with campers, including but not limited to: text, email, social network interactions, phone calls, personal visits and online gaming. No interaction should ever take place without the knowledge and approval of the camper’s parents or guardian.
If a camper requests to connect with a coach on social media, parent or guardian permission must be given before the coach accepts the request. Campers and coaches should only communicate through social media platforms that the camper’s parent or guardian knows about and has approved.
Current or former staff members should never be alone with a camper in an unobserved context or location.
Male staff members should not initiate or maintain contact with female campers, and female staff members should not initiate or maintain contact with male campers. Dating relationships of any kind between staff members or volunteers and campers are strictly prohibited.
If a family invites a current or former staff member to visit, these visits should never involve spending the night at the camper’s home.
Our coaches are trained that if a camper shares information putting themselves or anyone else in danger, they are to notify that camper's parent or guardian immediately.
A coach’s affiliation with T Bar M officially ENDS at the time stated in their summer contract.
Personal Items policy
Camp Staff reserves the right to search personal property.
Privacy Policy
This privacy policy outlines how your information is collected, used and shared when you use T Bar M’s Website. T Bar M is located at: 2549 HWY 46 W 78132 New Braunfels, Texas, United States of America. It is T Bar M’s policy to respect your privacy regarding any information we may collect while operating our website. This Privacy Policy applies to tbarm.org (hereinafter, “us”, “we”, or “tbarm.org”). We respect your privacy and are committed to protecting personally identifiable information you may provide us through the Website. We have adopted this privacy policy (“Privacy Policy”) to explain what information may be collected on our Website, how we use this information, and under what circumstances we may disclose the information to third parties. This Privacy Policy applies only to information we collect through the Website and does not apply to our collection of information from other sources. This Privacy Policy, together with the Terms and conditions posted on our Website, set forth the general rules and policies governing your use of our Website. Depending on your activities when visiting our Website, you may be required to agree to additional terms and conditions.
Website Visitors: Like most website operators, T Bar M collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. T Bar M’s purpose in collecting non-personally identifying information is to better understand how T Bar M’s visitors use its website. From time to time, T Bar M may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website. T Bar M also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users and for users leaving comments on T Bar M’s blog posts. T Bar M only discloses logged in user and commenter IP addresses under the same circumstances that it uses and discloses personally-identifying information as described below.
Gathering of Personally-Identifying Information: Certain visitors to T Bar M’s websites choose to interact with T Bar M in ways that require T Bar M to gather personally-identifying information. The amount and type of information T Bar M gathers depends on the nature of the interaction. For example, we ask visitors who sign up for a blog at tbarm.org to provide a username and email address. Security: The security of your Personal Information is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. This Privacy Policy covers the use of cookies by T Bar M and does not cover the use of cookies by any advertisers.
Links To External Sites: Our Service may contain links to external sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy and terms and conditions of every site you visit. We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites, products or services. Tbarm.org uses Google AdWords for remarketing tbarm.org uses the remarketing services to advertise on third party websites (including Google) to previous visitors to our site. It could mean that we advertise to previous visitors who have not completed a task on our site, for example using the contact form to make an enquiry. This could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. Third-party vendors, including Google, use cookies to serve ads based on someone’s past visits. Of course, any data collected will be used in accordance with our own privacy policy and Google’s privacy policy. You can set preferences for how Google advertises to you using the Google Ad Preferences page, and if you want to you can opt out of interest-based advertising entirely by cookie settings or permanently using a browser plugin.
Protection of Certain Personally-Identifying Information: T Bar M discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on T Bar M’s behalf or to provide services available at T Bar M’s website, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using T Bar M’s website, you consent to the transfer of such information to them. T Bar M will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors and affiliated organizations, as described above, T Bar M discloses potentially personally-identifying and personally-identifying information only in response to a subpoena, court order or other governmental request, or when T Bar M believes in good faith that disclosure is reasonably necessary to protect the property or rights of T Bar M, third parties or the public at large. If you are a registered user of tbarm.org and have supplied your email address, T Bar M may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with T Bar M and our products. We primarily use our blog to communicate this type of information, so we expect to keep this type of email to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. T Bar M takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information. Aggregated Statistics: T Bar M may collect statistics about the behavior of visitors to its website. T Bar M may display this information publicly or provide it to others. However, T Bar M does not disclose your personally-identifying information.
Affiliate Disclosure: This site uses affiliate links and does earn a commission from certain links. This does not affect your purchases or the price you may pay. Cookies: To enrich and perfect your online experience, T Bar M uses “Cookies”, similar technologies and services provided by others to display personalized content, appropriate advertising, and store your preferences on your computer. A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. T Bar M uses cookies to help T Bar M identify and track visitors, their usage of tbarm.org, and their website access preferences. T Bar M visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using T Bar M’s websites, with the drawback that certain features of T Bar M’s websites may not function properly without the aid of cookies. By continuing to navigate our website without changing your cookie settings, you hereby acknowledge and agree to T Bar M’s use of cookies.
E-commerce: Those who engage in transactions with T Bar M – by purchasing T Bar M’s services or products, are asked to provide additional information, including as necessary the personal and financial information required to process those transactions. In each case, T Bar M collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with T Bar M. T Bar M does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.
Business Transfers: If T Bar M, or substantially all of its assets, were acquired, or in the unlikely event that T Bar M goes out of business or enters bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of T Bar M may continue to use your personal information as set forth in this policy. Privacy Policy Changes: Although most changes are likely to be minor, T Bar M may change its Privacy Policy from time to time, and in T Bar M’s sole discretion. T Bar M encourages visitors to frequently check this page for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change. Credit & Contact Information: This privacy policy was created at termsandconditionstemplate.com. If you have any questions about this Privacy Policy, please contact us via tbarm.org or phone.